· Origin
Council awards four ERP contracts, including an $18.1M, 15-year Workday subscription
The City Council voted 4-0 (Mayor Pro Tem Freda Powell absent) on four awards for the new financial/ERP system: implementation services to Collaborative Solutions, a Cognizant company (not to exceed $2,382,515); a 15-year Workday software-as-a-service agreement through reseller Precision Task Group under a Texas DIR contract (not to exceed $18,067,068); a five-year Can/Am Technologies cashiering SaaS agreement ($566,211); and BerryDunn project management for the implementation ($1,765,000). Staff memos said RFP P06-22 drew bids from eight vendors and the evaluation committee recommended Collaborative Solutions, which proposed Workday.[1][2]
Laura StorrsGinger NelsonFreda PowellCollaborative Solutions (Cognizant)WorkdayPrecision Task Group, Inc. (Workday reseller)Can/Am TechnologiesBerryDunn (Berry Dunn McNeil & Parker)
What the sources say
- ✓ Verified
On October 11, 2022 the City Council approved four ERP items: (3A) implementation services to Collaborative Solutions, a Cognizant company, not to exceed $2,382,515; (3B) a 15-year software-as-a-service agreement with Precision Task Group, Inc., 'an authorized reseller of Workday service,' not to exceed $18,067,068 under DIR Contract No. DIR-TSO-4242, including delivery-assurance consulting and training fees; (3C) a five-year cashiering SaaS agreement with Can/Am Technologies, not to exceed $566,211 ($171,360 implementation and $394,851 SaaS fees); and (3D) full project management for the implementation by BerryDunn, not to exceed $1,765,000.[1][2]
- Implementation
- $2,382,515
- Saas
- $18,067,068
- Cashiering
- $566,211
- Project management
- $1,765,000
- ✓ Verified
Each of the four ERP items passed 4-0, with Mayor Ginger Nelson and Councilmembers Eddy Sauer, Howard Smith and Cole Stanley voting aye and Mayor Pro Tem Freda Powell absent.[2]
- ✓ Verified
City of Amarillo agenda transmittal memos: The staff memos state the City launched its search for a new ERP system in fall 2021; RFP P06-22 Enterprise Software Solution drew bids from eight vendors; the evaluation committee short-listed five, held demonstrations and reference checks, and recommended Collaborative Solutions, which proposed the Workday software; Workday was acquired as SaaS through the DIR contract with Precision Task Group.[1]
- ✓ Verified
The BerryDunn memo states that over the prior year BerryDunn had assisted the City with a needs assessment, writing the RFP, facilitating vendor demonstrations and contract negotiations. Agendas for August 24 and September 14, 2021 had listed a BerryDunn award of up to $250,000 over three years for needs assessment and system selection under DIR-TSO-3956; the outcome of that 2021 item was not confirmed from minutes.[1][3][4]
- ✓ Verified
The memos say implementation and project-management costs would come from the ERP project account (Job #411486) funded in the FY2020/21 and FY2021/22 capital budgets, and that annual SaaS fees would be paid from operating budgets split General Fund 57%, Water & Sewer 35%, Drainage 4% and Airport 4%.[1]
- ✓ Verified
The October 11, 2022 memos say staff explained 'the need to replace the existing ERP software' in budget workshops but do not name the existing system or state a cost comparison with it.[1]
- ✓ Verified
The check register records 8 payments to Precision Task Group, Inc. totaling $4,111,650.41 from November 17, 2022 to January 2, 2026. The register does not tie the payments to specific Workday contracts.[5]
- Amount
- $4,111,650
- ✓ Verified
The check register records 36 payments to Can/Am Technologies totaling $600,346.18 from November 21, 2022 to April 13, 2026; Can/Am also holds a separate utility billing (Teller) contract, and the register does not tie payments to a contract.[5]
- Amount
- $600,346